First of all, we are differentiating between the responsibility of the organisers and the secretariat and presidency. The organisers are creating a "big box", which is a framework for the simulation, while the secretariat and presidency are creating a "medium box", inside the big one, which is a framework for the negotiation.
The "big box" is about setting the date, the place, which delegation is represented, which twist you want to introduce compared to the real process, etc. The previous post, called "The framework of Rio+20 simulations" are about this big box.
The "medium box" is about setting negotiation rules, deciding how to facilitate the negotiations, etc. They are mostly the responsibility of the secretariat and presidency.
In the case of Paris+20, we are doing the following:
From the organisers point of view:
1. Preparations. They consist of 3 phases:
1a. Conferences, so the participants get a background knowledge on the issues at stake. In this phase and the following one they go from individuals to participants.
1b. Delegation preps: participants are divided in teams, so they can prepare their positions, go deeper on some topics and decide their working methods.
1c. Prep-coms: there will be intermediate (short) meetings so the delegations can start interacting with each other, establish alliances, etc.
2. The simulation itself :
We, as organisers of Paris+20, provide food, a place for a three-day negotiation (including one night), and all the necessary material.
It will last one day and will happen at the UNESCO building, which is not the same place as the simulation itself. The point of the debriefing is to allow delegates to become individuals again, i.e. who are not role-playing any more. Psychological studies have shown that this is absolutely necessary in order to turn anything experienced during the game to a positive and enriching learning experience.
4. Day of action:
We now address the daily life of our participants. What are the kind of projects, actions or careers they could pursue in order to "be the change they want to see in the world" ?
From the point of view of the delegates:
In parallel to the work of the organisers, and from phase 1.b to 2:
- A zero draft (simplified) is published by the secretariat.
- Delegations have time to amend the draft
- The draft is modified, and thus becomes draft 1. It will be the basis for the negotiations in phase 1c and 2.
In parallel with this work on the draft, one has to decide the voting rules & procedures, the way the negotiations will be held, etc. It is the responsibility of the Secretariat and the Presidency, but any decision taken has to have a consensus among the voting delegations (and eventually be formally voted on). The Secretariat will transmit a document called "rules of procedure", based on the Rio+20 rules of procedures, which can be found on the internet.
We are not yet sure how the negotiations will be held, but we forsee the following:
- one opening session, very formal, to help people get into the roleplay, as well as voting the procedures (can NGOs/IMF attend any session? can they vote ?)
- negotiation blocks: delegates are divided in discussion groups, where every country is represented. After each block of discussion, we will schedule buffer time, for each delegation to meet again, and for setting the agenda of the next block. Each decision will need a vote from the plenary to be finalised.
- closing ceremony, for the final voting.
These explanations are based on the design of Paris+20 and are not at all a "must" for all the simulations of Rio+20!
We hope it does help you :)